Job Vacancies

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Academic Positions

Please use the menu on the left to view current academic vacancies and/or studentships at Emmanuel.

Administrative Positions

Admissions Officer

Emmanuel is one of the Colleges that make up the collegiate structure of the University of Cambridge. We provide a community-focused environment for learning, living and working in peaceful and beautiful grounds situated in the centre of the City. The College was founded in 1584 by Sir Walter Mildmay and has been a centre of outstanding learning ever since. It currently has over 650 students (undergraduate and postgraduate), nearly 100 Fellows (who teach and research at the College) and over 150 staff. We welcome people into the Emmanuel community from across the globe, of many different backgrounds, with many different experiences.

The Admissions Officer provides administrative support to applications made to Emmanuel College and manages the process from initial application to confirmation stage.  This role will be based in a busy admissions office and will work closely with all Members of the College, especially during the annual interview period.

We are looking for an Admissions Officer to join our Tutorial department, the role will be varied and deal with our student application process.  Some of the responsibilities are as follows, but please do get in touch for a full job description as detailed below:

  • Initial student applications are documented and acknowledged
  • Ensure that correct entry requirements have been completed and disabilities are declared
  • Organise admission interviews, communicating with candidates at all stages of the process
  • Arrange accommodation and meals where necessary
  • Ensure rooms are booked and liaise with relevant departments
  • Plan any appropriate adjustments and allowances where required
  • Communicate interview outcomes to candidates
  • Compile and issue documentation to relevant parties
  • Liaise with schools regarding College decision following A-Level (or equivalent) results
  • Produce reports to Senior Tutor for Admission meetings

 

The benefits of working for Emmanuel:

  • 25 days holiday plus bank holidays
  • Excellent contributory pension schemes
  • Free lunch whilst working in college
  • Access to the college gym and swimming pool
  • Travel to work loan scheme
  • Long service holiday accrual
  • Discounts on shopping
  • On site coffee shop

 

The Job Description and application form can be downloaded by visiting www.emma.cam.ac.uk/jobs  or requested by emailing hr@emma.cam.ac.uk

Completed applications should be marked ‘Strictly Private & Confidential’ and sent via email to hr@emma.cam.ac.uk

The closing date for receipt of completed applications is the 23rd August 2024.

Interviews are currently planned for the beginning of September 2024

The College reserves the right to withdraw the advert before the closing date if we receive significant interest.

Emmanuel College is an equal opportunities employer. We have a policy of equality for all staff. Applications are welcome regardless of race, colour, ethnic or national origin, sex, gender identity, marital status, disability, sexual orientation, religious beliefs or age.

  • The closing date for applications is 23 August 2024

The College values diversity and is committed to equality of opportunity

Apprentice Gardener

Salary: £23,873 per annum/ Fixed term 20 months/ Full Time (40 hours)

Emmanuel College (known as ‘Emma’) is located in the heart of Cambridge, yet the extensive grounds are beautiful and peaceful. The historic College grounds are located on the site of a thirteenth–century Dominican Priory. They are a haven of spacious lawns, rare trees, and tranquil ponds, which are known for our families of ducks. We are committed to biodiversity within our gardens, which are home to a large variety of wildlife. The borders are arrayed with a range of wildflowers & verdant planting, alongside beehives & insect hotels. Our buildings range from the medieval Old Library to our Classical Revival Chapel, to our café (Fiona's), & basement Bar. Sometimes it's easy to forget that we are only a few metres from Cambridge's vibrant city centre! 

We are seeking a keen Apprentice Gardener to join our friendly and supportive team. Responsible to the Head Gardener, the purpose of the role is to carry out the highest possible standard of mowing and horticultural work in the College grounds.  The ideal candidate will be conscientious, hardworking and reliable.  You should also be committed to producing work of a high standard and be able to work as part of a team and with minimum supervision when required.  A knowledge of plants, mowing techniques and first aid is desirable, the willingness to learn about these areas of work is essential.  This is a fixed term, full-time position working 40 hours per week. Further details can be found within the Job Description.

‘Emma’ has a reputation as an inclusive, vibrant, and friendly community. It is home to around 700 students (under and postgraduate), 90 Fellows and 170 college staff and managed, overall, by the Master, Bursar and Senior Tutor. Being employed at ‘Emma’ means being a part of long-standing College community, steeped in history and prestige.

In return, ‘Emma’ can offer, amongst other benefits:

  • generous 25 days annual leave, in addition to bank holidays (including, in catering department, Easter, Summer, and Christmas closures)
  • excellent contributory pension schemes
  • discretionary Christmas bonus
  • free meal when on duty
  • access to the college gym and swimming pool

To download an application pack please visit www.emma.cam.ac.uk/about/jobs .Completed applications should be marked ‘Strictly Private & Confidential’ and sent via email to HR@emma.cam.ac.uk

Closing date for applications is 5 pm Tuesday 20th August 2024.

Emmanuel College is an equal opportunities employer. We have a policy of equality of opportunity for all staff. Applications are welcome regardless of race, colour, ethnic or national origin, sex, marital status, disability, sexual orientation, religious beliefs or age.

The College reserves the right to withdraw the advert before the closing date if there is significant interest in the position.

  • The closing date for applications is 20 August 2024

The College values diversity and is committed to equality of opportunity

Chef de Partie (Internal Vacancy)

Internal vacancy

Salary: £29,796 - £31,978 per annum- (inclusive of 4.5% split shift payment)

The catering team at Emmanuel College (known as ‘Emma’) is seeking to appoint an enthusiastic and experienced Chef de Partie. Boasting a Head Chef who has represented the UK as part of National Culinary Team, ‘Emma’ is renowned for its excellent food. The catering team provides high quality dining and an efficient and professional standard of service to College members and external clients. Food service ranges from high volume cafeteria-style service to fine dining.  Made up of 2 teams of 4 chefs working opposite shift patterns (including split shift working), the team is close-knit and supportive. Workload varies through the academic year and during holiday times, when conferences, weddings and special events are hosted. Personal and professional development are a priority, enabling employees to flourish. Participation in the various competitive catering events both locally and nationally is encouraged and supported.

 The successful candidate will have a minimum of NVQ level 2 or equivalent in Professional Cookery, a passion for food and cookery, be a great team player and able to demonstrate a working knowledge of food law and allergen information.  This is a permanent, full-time position working 40 hours per week, including some evening and alternate weekends on a rota basis. Further details can be found within the Job Description.

‘Emma’ is set in extensive, beautiful (yet peaceful) grounds, in central Cambridge. It has a reputation as an inclusive, vibrant, and friendly community. It is home to around 700 students (under and postgraduate), 90 Fellows and 170 college staff and managed, overall, by the Master, Bursar and Senior Tutor. Being employed at ‘Emma’ means being a part of long-standing College community, steeped in history and prestige.

In return, ‘Emma’ can offer, amongst other benefits:

  • generous 25 days annual leave, in addition to bank holidays (including, in catering department, Easter, Summer, and Christmas closures)
  • excellent contributory pension schemes
  • discretionary Christmas bonus
  • free meal when on duty
  • access to the college gym and swimming pool

To download an application pack please visit www.emma.cam.ac.uk/about/jobs .Completed applications should be marked ‘Strictly Private & Confidential’ and sent via email to HR@emma.cam.ac.uk

Closing date for applications is 4 pm Wednesday 31st July 2024.

Emmanuel College is an equal opportunities employer. We have a policy of equality of opportunity for all staff. Applications are welcome regardless of race, colour, ethnic or national origin, sex, marital status, disability, sexual orientation, religious beliefs or age.

The College reserves the right to withdraw the advert before the closing date if there is significant interest in the position.

  • The closing date for applications is 31 July 2024

The College values diversity and is committed to equality of opportunity

College Registrar

Full Time (36 hours 40 minutes)

Salary: from £37,109 per annum depending on experience

The Tutorial Office provides support to Emmanuel students and academic staff in matters of teaching and assessment, and which administers those aspects of pastoral care which underpin a student’s academic experience. As the Tutorial Office’s representative, the College Registrar plays a pivotal role in guiding college activities aimed at supporting students through their academic progression, ensuring compliance with university requirements, and maintaining effective management of the Tutorial office

Managing the entire student journey from matriculation to graduation, the College Registrar oversees arrangements for the arrival and induction of students, ensures accurate enrolment, and maintains student records while facilitating the monitoring of academic progress. They provide essential support to students and academics, ensuring the smooth running of the systems that manage sensitive data and complex examination arrangements as well as pastoral and financial support. The Tutorial Office also has responsibility for facilitating a seamless graduation process and contributes significantly to improving the student experience and fostering academic success.

Working closely with the Senior Tutor, the College Registrar is committed to achieving the college's goals. They uphold compliance and enhance the student experience through collaboration with the Senior Tutor and other departments. A thorough understanding of college operations and relevant data/business intelligence is essential, ensuring alignment with external regulations and adherence to university policies and procedures.

PRINCIPAL RESPONSIBILITES

Committee Management and Administrative Support for the Senior Tutor

The Registrar provides administrative support for the Senior Tutor across the full range of tutorial business.

This includes responsibility under the Senior Tutor’s direction, for managing the preparation of committee

and reports as necessary along with annual lists and circulars and other memoranda issued by the Senior Tutor.

The Master and Tutors’ Committee meets several times per term and is the College’s first-stage decision-making body for matters relating to academic and pastoral support. The College Registrar provides secretarial support to this Committee, including preparing the agenda, papers, minutes (including the indexation and cross referencing thereof), logistical advice and oversight of communicating decisions to students and relevant departments.

Support for Students and Fellows

The Registrar and Tutorial Office provide administrative support for students, Directors of Studies and the Tutorial (pastoral) system of academics and trained welfare professionals who are there to help students. The Registrar will:

  • Work closely with the Senior Tutor to enhance student experience and ensure college success
  • Partner with various departments (especially the Admissions Office, Accommodation Officer and the College Bursary) to achieve key objectives
  • Address and resolve issues related to student records, supervision reports, enrolment, and academic compliance
  • Provide students, staff and fellows with comprehensive guidance on academic policies, procedures, and requirements; ensure students are informed about important dates, deadlines, and academic opportunities
  • Assist students in understanding and navigating the registration, enrolment, and course selection processes; address and resolve issues relating to these requirements as they arise
  • Acting as the College’s Disability Liaison Officer, ensure appropriate accommodations and support services for students with disabilities, including reasonable adjustments such as examinations on the College site
  • Assist Tutors in preparing applications to the University Examination Access and Mitigation Committee (EAMC) for exam allowances, intermissions from study, deadline extensions and adjustments
  • Provide information to students on exam timetables, venues, and regulations
  • Facilitate clear and effective communication with Directors of Studies and pastoral Tutors and assist them in booking start of term meetings with students
  • Build relationships with University departments such as the Academic Division, Examination Access and Mitigation Committee, International Office, Office of Student Complaints, Access and Disability Resource Centre 
  • Liaise with the Central Administration of the University in all matters associated with the Registrary function in the College.  Ensure that University policies, procedures, and external agency regulations are followed
  • Liaise with UK Student Finance
  • In association with the Praelector, to oversee the arrangements for official ceremonies such as matriculation and admission to degrees
  • In association with the Praelector and/or the Senior Tutor, oversee the drawing up of seating plans for various functions
  • Prepare ‘Academical Notes’ for inclusion in the College magazine
  • Provide proof of status of current students to internal and external parties
  • Prepare information pack to be circulated to new students (Freshers)
  • Work with the undergraduate and postgraduate student union committees to organise induction and welcome programmes for new students
  • Provide administrative support for the admissions and accommodation of postgraduate students

Departmental Team Management

  • Maintain a supportive and inclusive culture within the Tutorial Office that fosters good communication and team spirit
  •  Oversee the recruitment process for new colleagues, including job postings, candidate screening, and interviewing
  • Develop and implement comprehensive induction programs for new staff
  • Conduct timely probation reviews for new staff members; provide feedback and support during probation periods to ensure successful integration
  • Hold regular departmental meetings, ensure minutes are recorded and action points are followed up

Data and systems management

  • Administer appropriate aspects of the CamSIS student information database (relating to members of Emmanuel College)
  • Maintain records of student Members of the College, and liaise with the Development Office concerning historical data provision
  • Acquire and maintain comprehensive knowledge of all college activities and related data/business intelligence
  • Apply analytical skills and thought leadership to steer the strategic direction of the Tutorial Office, in conjunction with the College leadership
  • Monitor progress toward college and university targets
  • Prepare and present reports on compliance, student performance, expenditure on pastoral and other support, and other key metrics
  • Gather student feedback on academic and administrative processes to identify areas for improvement
  • Implement changes and enhancements based on student input to improve their overall experience

The benefits of working for Emmanuel:

  • 25 days holiday plus bank holidays
  • Excellent contributory pension schemes
  • Free lunch whilst working in college
  • Access to the college gym and swimming pool
  • Travel to work loan scheme
  • Life Insurance in conjunction with pension schemes
  • Long service holiday accrual
  • Discounts on shopping
  • On site coffee shop

The Job Description and application form can be downloaded by visiting www.emma.cam.ac.uk/jobs  or requested by emailing hr@emma.cam.ac.uk

Completed applications should be marked ‘Strictly Private & Confidential’ and sent via email to hr@emma.cam.ac.uk

The closing date for receipt of completed applications is the 9th August 2024.

Interviews are currently planned for the 19th August 2024.

The College reserves the right to withdraw the advert before the closing date if we receive significant interest.

Emmanuel College is an equal opportunities employer. We have a policy of equality for all staff. Applications are welcome regardless of race, colour, ethnic or national origin, sex, gender identity, marital status, disability, sexual orientation, religious beliefs or age.

 

  • The closing date for applications is 9 August 2024

The College values diversity and is committed to equality of opportunity

Part-time Household Supervisor

Part Time (30 hours)

Salary: from £20,833 per annum depending on experience (FTE £27,845)

BACKGROUND INFORMATION

The Household Department is responsible for the general cleaning across the entire College site including off-site accommodation and is responsible for cleaning a variety of areas including accommodation, study areas, guest houses and offices. 

The role of Household Supervisor is an integral part of the Household department and key to the smooth and efficient running of the housekeeping services within the College to ensure that the highest standards are always maintained.

PRINCIPAL RESPONSIBILITIES

Supervisory duties

  • Organise, oversee and manage staff within College and off-site at outside properties
  • Routine supervision of Bedmakers within the allocated area of work, including daily inspection of work areas to ensure that the required standard of work is maintained, paying particular attention to kitchens, bathrooms and toilets
  • Confidentially conduct and record the individual monthly review meetings with each member of staff within their team; providing feedback and support to the staff to ensure that high standards are achieved and attained. This meeting will also provide the opportunity for the staff member to discuss any issues they may have relating to their job/role
  • In liaison with the Housekeeper, supporting staff with poor performance to improve the standards of work.
  • Maintain a confidential record of each meeting referring to the Housekeeper where necessary any matters that require further investigation or management attention
  • Attend the monthly Supervisors meeting, chaired by the Housekeeper to review the work/performance of all staff of the household department
  • Check all residential rooms prior to their occupation by external customers such as conferences to ensure that the required level of cleanliness and good order has been maintained
  • Induct new staff within the team into the work/role of a bedmaker, ensuring that they understand the standard of work required and explaining all relevant, PPE, health and safety and administrative arrangements within the Household Department. (This will involve the training of members of staff in the recognised Health & Safety procedures such as the use of chemicals in the cleaning process etc.)
  • Arranging cover during periods of staff absence to ensure that staff provide sufficient cover for where necessary
  • Provide cover for Bedmakers as necessary to include general cleaning duties as listed below
  • Have a working knowledge of the College Regulations as the apply to student accommodation
  • Reporting and repairs, excessively untidy rooms, damage or maintenance requirements via the maintenance log or directly to the Housekeeper, i.e. dripping taps, failed light bulbs, broken furniture
  • To supervise any other area of the College as and when required by the Housekeeper
  • Observe the College Health and Safety Policy, Equal Opportunities Policy, the Computer Acceptable Use Policy, the College Social Media Policy and the College Policy on the application of the General Data Protection Regulations, at all times.
  • Any other duties and responsibilities which are compatible with the post of Household Supervisor which may from time to time be required

General Bedmaker cleaning duties as required:

Carry out the routine cleaning of the areas allocated as necessary, maintaining the required standard of cleanliness as required

This will include:

  • Wiping down, dusting and polishing of all surfaces and furniture
  • Sweeping, washing and vacuuming of floors and stairs
  • Cleaning of toilets, cloakrooms and bathrooms, showers, mirrors
  • Cleaning and polishing of brass fittings
  • Cleaning of corridors and external steps etc., as necessary
  • Cleaning cookers, fridges, microwaves, combi ovens, grill pans
  • Emptying rubbish
  • Washing down of paintwork
  • Cleaning of Gyp Rooms
  • Changing bed linen
  • Collection and removal of rubbish

All staff are required to provide cover for each other in the event of holiday or absence through illness.

The benefits of working for Emmanuel:

  • 25 days holiday plus bank holidays
  • Excellent contributory pension schemes
  • Free lunch whilst working in college
  • Access to the college gym and swimming pool
  • Travel to work loan scheme
  • Life Insurance in conjunction with pension schemes
  • Long service holiday accrual
  • Discounts on shopping
  • On site coffee shop

The Job Description and application form can be downloaded by visiting www.emma.cam.ac.uk/jobs  or requested by emailing hr@emma.cam.ac.uk

Completed applications should be marked ‘Strictly Private & Confidential’ and sent via email to hr@emma.cam.ac.uk

The closing date for receipt of completed applications is the 9th August 2024.

Interviews are currently planned for the 19th August 2024.

The College reserves the right to withdraw the advert before the closing date if we receive significant interest.

  • The closing date for applications is 9 August 2024

The College values diversity and is committed to equality of opportunity