Publication Scheme

This publication scheme follows the model prepared and approved by the Information Commissioner. This College makes information available to the public as part of its normal activities. The information covered is included in the classes of information mentioned below, where this information is held by the College.

Classes of information

The classes of information will not generally include:

• Information, the disclosure of which is prevented by law, or exempt under the Freedom of Information Act, or is otherwise properly considered to be protected from disclosure.
• Information in draft form.
• Information that is no longer readily available, as it is contained in files that have been placed in archive storage, or is difficult to access for similar reasons.

The method by which information published under this scheme will be made available

The College will indicate clearly to the public what information is covered by this scheme and how it can be obtained.

Where it is within the capability of the College, information will be provided on its website. Where it is impracticable to make information available on its website or when an individual does not wish to access the information by the website, the College will indicate how information can be obtained by other means, and provide it by those means.

In exceptional circumstances, some information may be available only by viewing in person. Where this manner is specified, contact details will be provided. An appointment to view the information will be arranged within a reasonable timescale.

Information will be provided in the language in which it is held, or in such other language that is legally required. Where an authority is legally required to translate any information, it will do so.

Obligations under disability and discrimination legislation, and any other legislation to provide information in other forms and formats, will be adhered to when providing information in accordance with this scheme.

Charges which may be made for information published under this scheme

The purpose of this scheme is to make the maximum amount of information readily available at minimum inconvenience and cost to the public. Charges made by the College for routinely published material will be justified and transparent and kept to a minimum.

Material which is published and accessed on the College’s website will be provided free of charge.

Charges may be made for information, subject to a charging regime specified by Parliament. Charges may be made for actual disbursements incurred such as: 

• Photocopying,
• Postage and packaging,
• The costs directly incurred as a result of viewing information.

Charges may also be made for information provided under this scheme where they are legally authorised. They are in all the circumstances, including the general principles of the right of access to information held by public authorities, justified, and are in accordance with a published schedule or schedules of fees which is readily available to the public. 

If a charge is to be made, confirmation of the payment due will be given before the information is provided. Payment may be requested prior to provision of the information.

Written Requests

Information held by the College that is not published under this scheme can be requested in writing, when its provision will be considered in accordance with the provisions of the Freedom of Information Act.

Who we are and what we do

This includes: organisational information, structures, locations and contacts.

Legal framework

An abbreviated transcription in English of the Charter of the College is available free of charge on request. The Statutes of the College are available from the College website. The Statutes describe:

• The membership and responsibilities of the governing Body and the College Council
• The election and duties of the Master and Vice–Master
• The election, admission and removal of Fellows
• The appointment and duties of College Officers
• Student discipline
• Financial powers and arrangements
• Procedures for the employment and dismissal of academic staff

The College is listed in the Education (Listed Bodies) Order currently in force, compiled and published under section 216 of the Education Reform Act 1988. It is a constituent college of the University of Cambridge, which is authorised to grant degrees. Legislation is available from the UK Government website. A History of Emmanuel College Cambridge by S. Bendall, C. Brooke and P. Collinson (1999) is published by Boydell Press, Woodbridge. This publication scheme must be read in conjunction with the University of Cambridge's own publication scheme.

How the institution is organised

• The College Statutes provide for the constitution and government of the College.
• A list of Fellows of the College is printed at the start of each academic year in a special number of the Cambridge University Reporter.
• The principal officers of the College include the Master, the Bursar, the Senior Tutor, the Tutors and the Dean, who are subject to the duties specified in the Statutes of the College. The educational work of the College is performed by Directors of Studies and Supervisors. A list of College Officers is available free of charge on request.
• The University email directory provides contact details for Fellows and Heads of Departments. 
• The Governing Body appoints from amongst the Fellowship various standing and ad hoc committees, whose membership is available free of charge on request.
• The College Statutes should be read along side the University of Cambridge Statutes and Ordinances.
• Executive powers lie with the College Council and the Executive Officer of the College Council is the Bursar. A copy of the College organisational chart is available free of charge on request.

Location and contact details

The Colleges main buildings occupy a single site, located on St Andrew's Street in Cambridge. Its post code in CB2 3AP. Accommodation for Fellows and students is provided on site and in college–owned houses nearby. A site map is available on request. The College can be contacted by telephone on Cambridge (012223 334200).

Lists of and information relating to organisations for which the College has responsibility, those it works in partnership with, those it sponsors and companies wholly owned by it.

The College wholly owns the following registered company: Blue Lion Ltd. This is a company which undertakes various trading activities.

Student activities

The principal student associations in the College are the Emmanuel College Students Union (comprising both undergraduates and postgraduate students) and the Middle Common Room (comprising postgraduate students), and both associations have individual websites. The constitution of the Emmanuel College Students Union (ECSU) is available from the ECSU website.

What we spend and how we spend it

Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit. Financial information for the current and previous three financial year(s) is available from the Governance pages. Information for previous years is available by application to the Bursar. College accounts are also published by the University in March each year, and are available on the University website.

Funding and income

The framework for financial management is laid down in the College Statutes, especially Statutes XLV, and Statutes LI to LIX. The funding of the College derives from College fees, charges to senior (Fellows) and junior (student) members, the College's investment portfolio, and donations. The income and expenditure of the College is described in further detail in the College Accounts.

Staff pay and grading structures

Staff related matters are discussed in the Staff Handbook which is available on request from the Bursar.

This handbook includes:

• A statement of commitment to equal opportunities and fair employment practices (including race equality policies as required under the Race Relations Amendment Act of 2000)
• General terms of employment, information, and procedures
• Induction policy
• The policy relating to probationary periods
• Procedures for annual staff reviews
• Details of the whistle blowing policy
• Disciplinary rules and procedures
• Grievance procedure
• Policy and guidance on harassment
• Health and safety policy

The College's general regulations and conditions of employment of college staff are also available on request. University stipend scales are published on the University website.

Register of suppliers

The College does not have an approved list of suppliers, but in order to obtain best value for money engages in various consortium purchasing arrangements. The details of those arrangements are not included in this publication scheme, for reasons of commercial confidentiality. The College also has a number of clubs and societies. Many societies provide annual reports to the College Magazine and to the Emmanuel College Students Union. A copy of the current edition of the College Magazine is available on request, although a fee will be charged. The College's code of practice under section 22 of the Education Act 1994 is available from the College website.

Procurement and tender procedures and reports

The College is not a public authority for the purpose of European Law relating to tendering requirements. Its normal practice in relation to capital works is to procure them through a tendering process.

Contracts

The College does not publish details of its commercial contracts.

Research funding

The College funds its own scheme of Research Fellowships. Details of the annual Research Fellowship Competition may be found on its application portal. The College has funding schemes to assist the research of its Fellows and students.

What our priorities are and how we are doing

Information relating to our strategies and plans, performance indicators, audits, inspections and reviews.

Annual report

The College accounts provide an annual review of the College's activities. The Emmanuel College Magazine provides a further review of recent activities and the current edition is available for purchase on application to the Bursar.

Corporate and business plans

Financial planning and resource allocation are controlled by the College Council, acting on the advice of the Finance and Investments Committee.

Teaching and learning strategy

Statute XXII(15) states that the Governing Body of Emmanuel College will promote the College ‘as a place of education, religion, learning and research’. The College Regulations, Supervision Information, Student’s Complaints Procedure, Disability Letters, Data Protection Policy and Harassment Policy are available on request. The document ‘The Educational Provision of the Cambridge Colleges’ describes the role of the colleges as educational institutions, and is available on the University website.

The Cambridge University Undergraduate Admissions Prospectus is available on the Cambridge Admissions Office website. UCAS also provides information on admissions to Cambridge University. The Cambridge University Board of Postgraduate Studies website provides information relating to Postgraduate admissions.

Academic quality and standards

The academic assessment of students at the College is conducted through Tripos and other University examinations (for undergraduates) and through the Board of Postgraduate Studies of the University (for
postgraduate students). Information may be found on the University’s website.

External review information

The Tomkins Table, an independent comparison of the performance of Colleges in undergraduate examinations, is published annually. Annual admissions statistics are available from the University Reporter. Statistics relating to employment outcomes for graduates are available from the Cambridge University Careers Service. General statistics to the previous year are provided centrally via the Higher Education Statistics Agency.

Government and regulatory reports

The College’s annual Public Benefit Report will be produced, and will be provided along with the annual College accounts following charity registration.

How we make decisions

Decision making processes and records of decisions.

Minutes from Governing Body, College Council and College Committees

Unreserved minutes of the Governing Body and the College Council will be provided on request without charge.

Minutes of staff/student consultation meetings

Minutes of the Staff Association Committee will be provided on request without charge. Minutes of the meetings of the Emmanuel College Students Union and the Middle Combination Room are available from their respective websites.

Appointment committees and procedures

The procedures for the appointment of College Officers are set out in the College Statutes. Advertisements for employment within the College, and the relevant appointment procedures, are shown as appropriate on the College website.

Our policies and procedures

Current written protocols, policies and procedures for delivering our services and responsibilities.

Policies and procedures for conducting College business

The College Statutes are available online. The College’s procedures for handling requests for information under the terms of the Freedom of Information Act are available. Requests for information should be directed to the Bursar. Our online Admissions pages provide information on admission requirements, how to apply, the admission process and fees.

Procedures and policies relating to academic services

The College Regulations, Supervision Information, Student’s Complaints Procedure, Disability Letters, Data Protection Policy and Harassment Policy are on the college intranet. The College distributes an induction booklet to freshers which is available on request. Cambridge University’s publication scheme and website should be consulted for information about central record keeping.

Procedures and policies relating to student services

Domestic Matters, the Student Health and Safety Handbook, the College Regulations and the Student’s Complaints Procedure are available on request. 

Procedures and policies relating to human resources

The College’s human resources policies and procedures, including terms and conditions of employment, grievance, disciplinary, harassment, bullying, public interest disclosure, staff development (such as induction, probation, appraisal) policies, are set out in the Staff Handbook, which is available on request.

Procedures and policies relating to recruitment 

Current vacancies at the College are advertised via our recruitment portal.

Code of Conduct for members of governing bodies

The College’s code relating to conflict of interests is available on request.

Equality and Diversity

The College is committed to equal opportunities in the recruitment of its Fellows, students and staff. The College’s Equal Opportunities Policy is available from the HR Department. The University Equal Opportunities Policy is available from the University website. The University Disability Resource Centre can provide advice to students.

Health and Safety 

The College’s Student Health and Safety Booklet is on the college intranet. The Staff Health and Safety policy is contained within the Staff Handbook.

Estate management 

A plan of the College site and details of the organisational structure relating to repairs and maintenance, and details of the rooms allocation policy and other matters relating to the occupation of rooms by students, are available on the college intranet. The College’s CCTV policy is online.

Complaints policy

A note of advice to those applying for information under the terms of the Freedom of Information Act is available from the college website. The College Statutes contains details of the disciplinary and grievance procedure applying to academic staff. The College Staff Handbook contains the staff grievance procedure. The Student’s Complaints Procedure is available on the college intranet. Any complaints by members of the public should be made in the first instance to the Bursar.

Records management and personal data policies

The Data Protection Policy is available from the College website.

Research policy and strategy 

Emmanuel College is committed to freedom of thought and speech and academic freedom. The College appoints a number of Research Fellows each year and provides financial support for the research undertaken by Fellows and students.

Lists and registers

Any information we are currently legally required to hold in publicly available registers

There is none.

Asset registers

In addition to its main site, the College owns a number of properties within Cambridge which are used for operational purposes, principally the provision of accommodation for students. Further details are available on request.

Disclosure logs

The College does not maintain a disclosure log.

Register of gifts and hospitality provided to senior personnel 

No register is considered necessary, as business gifts and hospitality received by College personnel are of negligible value only.

Any register of interests kept in the College

Applications for information contained in the College's register of interests should be made to the Bursar.

The services we offer

Information about the services we offer, including leaflets, guidance and newsletters.

Prospectus

The College uses an online prospectus. The University undergraduate admissions prospectus may be found on the University website. University postgraduate admissions information may be found on their Postgraduate Study pages.

Services for outside bodies

The College does not normally provide services for outside bodies.

Course content

Course content information may be found on the University website.

Welfare and counselling

The College Counsellor provides a welcome letter to freshers. Information concerning The University Counselling Service provides information to all students.

Health including medical services

Information concerning the College Nurse and health services available to students is contained within Domestic Matters and the Student Health and Safety Booklet.

Careers

Careers advice is available to members of the College.

Chaplaincy services

Information concerning the religious life of the College may be found on the Chapel page of website.

Services for which the College is entitled to recover a fee together with those fees

Information concerning College fees and charges may be found on the Fees and Living Costs page.

Sports and recreational facilities

Information concerning college sporting and recreational facilities can be found on the Living at Emmanuel page.

Museums, libraries, special collections and archives

Information concerning the College Library, including special exhibitions, may be found on the Library page. Inquiries concerning the College Archives should be made to the College Archivist.

Conference facilities

Information concerning the College's catering and conference facilities can be found on the Conference pages.

Advice and guidance

Information concerning the Tutorial system, Direction of Studies and the College Counsellor is available on the Studying at Emmanuel page. In addition, useful information and advice is available from the website of the Cambridge University Students Union.

Local campaigns

Information concerning the College's Development Office may be found on the relevant pages of the website.

Media releases

Any occasional press releases issued by the College may be found on the News + Features page.